- How mail forwarding optimizes your dollar
- How mail forwarding optimizes your time
- Your mail forwarding options
- Mail forwarding for business in the digital-first era
Q: How can I use mail forwarding for business to optimize my operations? Can I use mail forwarding through my Virtual Office?
A: Mail forwarding for business allows your company to optimize operations by taking advantage of the various cost-efficient shipment options and reducing the resources and time required to handle mail. Yes, your Alliance Virtual Office provides you with access to a robust mail forwarding system.
In the past decade, remote work has transitioned from something that only a few, free-thinking tech companies provided for their employees, to a work style that over 50% of Americans utilize.
The pandemic accelerated this trend, forcing several workers into indefinite remote work that eventually became preferable to several of those employees.
Contrary to popular belief, however, the transition to remote work was already well underway by the time the world was rocked by Covid-19.
In this increasingly digital world, old styles of authoritarian leadership and management are no longer in style.
Instead, collaborative management and company-wide flexibility have taken the helm as the most important qualities a business can have.
Thanks to recent technological advancements, business owners can use Virtual Offices and other digital services to remain as flexible and collaborative as possible – both in where their employees work and the positions they’re required to fill.
Outside of changing where we work and the positions we hire for, this transition has provided employers and employees with countless advancements in mail forwarding for business.
In the past, almost everyone worked in an office. With most workers spending their time between this office and their homes, there was little need for mail forwarding for business unless the employee regularly traveled.
Now, the right mail forwarding for business optimizes your time, saves money, and increases your privacy.
This article will cover basic mail redirection for business, including how business mail saves you money and time. Then, we’ll look at Alliance’s mail redirection service for business, and finally, we’ll examine mail forwarding for business in the digital-first era.
So, if you’ve ever asked “how to set up mail forwarding for a business” – you’re in the right place.
- How mail forwarding optimizes your dollar
- How mail forwarding optimizes your time
- Your mail forwarding options
- Mail forwarding for business in the digital-first era
How mail forwarding optimizes your dollar
During the pandemic, several companies turned to remote work out of sheer necessity and insisted they’d be back in the office in no time. But over time, as more studies emerge showing that remote workers are more productive, it appears that remote work isn’t going anywhere.
To accommodate this increased reliance on remote work, several business owners have turned to Virtual Offices to make their companies as flexible and scalable as possible. In addition to the benefits typically associated with Alliance’s offices, adding mail and package forwarding for business can directly benefit your operations.
Read more: Virtual Mailing Address for Your Business
Using Alliance’s mail forwarding for business unlocks the full value of your Virtual Office.
When you add mail forwarding to your Virtual Office, you get more value than the sum of the parts. This means every dollar spent on your Virtual Office goes much further.
We’ve found that our clients get the most out of their Office when they incorporate mail forwarding for business.
Below, we’ve put together a brief list of ways that adding Alliance’s mail forwarding to your Virtual Office can help you get the most out of your money.
- Cost-effectiveness
- Professionality
- Security
- Reduced overhead
Cost-effectiveness
With a Virtual Office, you’re already saving a substantial amount of money on office space, supplies, and other expenses associated with a physical location. With our mail forwarding for business service, you don’t have to pay for a business PO box.
Essentially, adding the mail forwarding service to your Virtual Office allows you to make the space that much more valuable. Think about it, if you aren’t using your Virtual Office to help manage your business mail, you’re effectively ignoring a major aspect of the office’s utility.
Other service providers charge business owners one high, flat fee, regardless of how much mail is being forwarded. Through your Virtual Office, you can pick between four different plans to determine how often your business mail is forwarded.
Allowing your Virtual Office to work for you by handling your business mail allows you to reinvest the money saved back into your operations.
This means that you can create a robust and scalable business infrastructure while relying on your Virtual Office every step of the way.
Professionality
Adding mail forwarding for business to your Virtual Office isn’t just cost-efficient, it also gives your company an established and professional image.
Using a PO box or secondary mail forwarding service means your mail will be sent to an address that is removed from your company’s physical location.
Since your Virtual Office is already tied to a professional and well-known address, it only makes sense for you to want clients, investors, and anyone else who might be sending you mail to use your public-facing address.
Read more: How to Start a Virtual Company
Outside of the clear benefits of having your mailing address function attached to your street address, Alliance’s mail forwarding service handles all scanning, sorting, and forwarding necessary for any mail received.
This way, you’re maintaining a professional image from within your company too.
Security
As a business owner, your privacy is important. Just like you don’t want to register your business to your home address, you don’t want to leave any vulnerabilities in the mail forwarding service you use.
Through Alliance, all your business mail is handled by professionals who take the required steps to prevent the mishandling of confidential or sensitive information. You don’t have to worry about your home address making it into the public domain, and you don’t have to worry about the wrong person stealing your mail.
Through your Virtual Office, you can choose to have your mail delivered to a location separate from your home or office. For individuals with family PO boxes or simply want to take as many precautions as necessary, this allows you to get all your mail in one central location – without changing your business address.
Because your Virtual Office is built for flexibility, you can get your mail anywhere you want. Instead of allowing your mail to pile up while you’re away, you can easily send it to the address where you will be staying.
Reduced overhead
Outside of the savings associated with eliminating the need for physical office space and a separate mailing address, using your Virtual Office’s mail forwarding service helps reduce overhead across the board.
The demand for flexible workspaces skyrocketed over the past couple of years, and locking in a remote workspace that can meet all of your business’s needs now will save you money in the future.
With all of your faculties in one location, you’re streamlining your mail management. This saves you time and reduces the need for extra staff to handle mail-related tasks.
As you can see, the benefits of adding mail forwarding for business to your Virtual Office are far-reaching and obvious.
Instead of worrying about a mail redirection form, business mail services outside your Virtual Office, or trying to use a local PO box to handle all of your business mail, allow Alliance to act as the centralized hub for your online operations.
How mail forwarding optimizes your time
As your business continues to grow, you’ll find that how you spend your time is infinitely more important than how you spend your money.
This isn’t to say that money isn’t important; conversely, it’s to say that how you spend your time will determine how easily you make your money.
If you’re constantly worried about your company’s operations and micromanaging every project your team works on, there’s an excellent chance that you aren’t focused on your brand’s growth.
Decentralization and running without your involvement are always what you should be aiming for. You want your business to run like a well-oiled machine, regardless of whether or not you’re helping with a project or out in the field doing market research.
Read more: Time Away From Work? Set Your Business Up So You Can Step Away
The idea is that your time is the most valuable resource you own; therefore, you should take steps to give yourself as much time as possible.
Using Alliance’s mail forwarding for business inherently makes your time more valuable.
By giving you more time to dedicate to building your business, your working hours earn you more profit.
We’ve found that adding mail forwarding allows our clients to grow their businesses and earn more. They’re able to stay focused and dedicate more time to pushing their operations forward.
In turn, this means that their working days earn them more money.
Below, we’ve covered a few ways that mail using your Virtual Office for mail forwarding optimizes your time.
- Sorting and organizing mail
- Enhanced accessibility
- Simplified remote work
Sorting and organizing mail
As a business owner, the time you’d spend going through and sorting your mail could easily be better spent on about a dozen different tasks.
Trying to determine what mail is important, time-sensitive, or is junk isn’t a difficult process, but it is time-consuming and frustrating, especially first thing in the morning.
Through your mail forwarding with your Virtual Office, you can stay organized while reducing the risk of important or valuable documents getting misplaced.
More than anything, having your mail sorted and organized before you even see it will help you manage your time more effectively and drastically reduce the time you spend pouring through your business mail.
Enhanced accessibility
When you use Alliance’s mail forwarding for business that your Virtual Office provides, you can get your mail anywhere.
So, not only are you reducing the need for any business travel to pick up your mail, but you’re also improving the speed with which you receive it.
Not to mention, by digitizing important documents, you can access your mail from any device with an internet connection.
For government correspondences and other pieces of mail that you need to physically hold, this isn’t going to help much. For any business mail you receive that you just need to see rather than respond to, being able to access your mail online saves an unbelievable amount of time.
Reducing business travel, improving the speed of mail delivery, and being able to access your mail from anywhere are three key ways that mail forwarding for business provides your company with enhanced accessibility.
Simplified remote work
Flexible remote work might be wildly productive, but that doesn’t mean it is without issues.
Anyone who has worked from home for any meaningful amount of time will tell you that the routine gets very taxing. Burnout becomes a real possibility, and the more time you spend at home, the more distracted and frustrated you stand to become.
Through your Virtual Office, you can easily break out of this monotony. Adding mail forwarding for business to your office only assists your efforts.
Mail forwarding for business through your Virtual Office optimizes your time and money, but what options are available? Keep reading to find out!
Our mail forwarding options
Every one of Alliance’s Virtual Office comes with a variety of options for mail forwarding.
Below, we’ve listed our frequency options to let you know how much each standard package costs.
Keep in mind, these prices are standardized but might still vary depending on the center you’re using.
$10.00 per month for mail forwarding once a month
This option is for owners that don’t have too much concern with their mail forwarding for business or for owners that simply aren’t receiving much business mail yet.
If you’re not receiving a high volume of business mail, there’s likely no need for you to deal with forwarding more than once per month. Thankfully, you can easily upgrade plans if necessary.
$20.00 per month for bi-weekly forwarding
This option exists for business owners that want their mail more often than monthly, but are still unwilling to pay for weekly or daily forwarding.
If you’re receiving a moderate volume of mail and once per month just isn’t cutting it – this is the option for you. This option allows you to check in on your mail regularly without feeling like you need to do so every week.
$30.00 per month for weekly forwarding
Weekly forwarding is for individuals who need their business mail more often than once a month or every other week. With weekly forwarding, you’re never missing any meaningful correspondence because you’re getting your business mail regularly.
This option is for business owners receiving a decent volume of mail every day. If you don’t need to get your mail forwarded daily, but twice a month isn’t nearly enough, then this is the option you should choose.
$70.00 per month for daily forwarding
Daily forwarding is for company owners who regularly engage in important correspondence through business mail. Not to mention, the daily forwarding option is by far the best value available.
So, if you’re receiving a high volume of mail and need access to that mail daily, this is the option for you.
While this option is the most expensive, it also gets you the most value out of the service.
With the other options, you’re paying $10 per mail forwarding day with the monthly and bi-weekly options, or $7.50 per mail forwarding day with the weekly option. With the daily option – you’re paying less than $3.00 per mail forwarding day.
As you might have guessed, using the mail forwarding for business service that your Virtual Office provides positions your business for growth.
Ostensibly, the longer your business exists, the more mail you’ll get. As your business gets more mail, you’ll likely need more frequent mail forwarding.
Through Alliance, you can start small as your business picks up steam, then progressively transition through the various mail forwarding options. This way, you’ll never feel like your Virtual Office isn’t capable of handling the volume of business mail you’re receiving.
Mail forwarding for business in the digital-first era
Mail forwarding for business allows you to get more for each dollar spent on your Virtual Office plan.
It also lets you earn more by increasing your productive time during the week. Alliance offers a variety of mail forwarding options to fit your schedule, regardless of how busy you are.
Our mail forwarding add-on is the best way to make your Virtual Office work for you, but several other tools are available that work perfectly with your business.
Read more: Remote Receptionist Services | Top Answering Services for Small Businesses
Independently of the mail forwarding for business service your Virtual Office offers, Alliance also provides Live Receptionists and Virtual Phone Numbers to assist in your company’s duties.
With a Live Receptionist, you can worry about more minute aspects of your business without wondering whether the phone is being answered. Similarly, you don’t have to risk upsetting customers or saying the wrong thing because you’re trying to multitask.
Rather than pouring over applications and dealing with interviews, you can simply use our Live Receptionists to ensure that all your business calls are screened and answered.
Not to mention, there’s nothing better than guaranteeing that each of your customers is greeted by a friendly and professional voice.
Alliance’s Virtual Phone Numbers also serve to help legitimize your business and streamline operations.
With unlimited extensions, you can easily onboard new team members. Additionally, there’s no better way to keep your personal and professional lives separate than giving yourself a dedicated business phone number.
Through the use of digital tools like these and the other services Alliance provides, your business can position itself for long-term success without any issues at all.
Further reading
- Virtual Mailing Address for Your Business
- How to Start a Virtual Company
- Remote Receptionist Services | Top Answering Services for Small Businesses
- Time Away From Work? Set Your Business Up So You Can Step Away
Alliance Virtual Offices helps modern business owners get the help they need to turn their companies into digital giants.
Through our Virtual Offices, business owners are given access to easily reservable meeting rooms and coworking spaces, a robust mail forwarding system, and friendly and professional onsite staff to help through any difficulties that arise.
It doesn’t matter if you’re a new business owner looking to learn about the market or a veteran CEO with years of experience under your belt – Alliance Virtual Offices has something for you.
Contact us today to see how Alliance’s mail forwarding for business can help position your operations for growth, and be sure to check out our Virtual Office Blog!
